Ongoing Series

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What is an ongoing series?

An ongoing series is a set of recurring services that begins on a specific start date and continues indefinitely without a predetermined end date. By scheduling a service as ongoing, you’re essentially setting up a repeating schedule that automatically books the service on the chosen days and time blocks.

Our scheduling system (Precise Petcare) operates on a rolling 90-day basis, meaning the services will always remain scheduled for the upcoming 90 days, updating as time progresses. This ensures a consistent schedule without the need for manual rebooking, offering convenience and reliability for regular service needs.

Will there ever be a chance you can’t accommodate services within my ongoing series?

While it’s highly unlikely, there is a small chance we may not be able to accommodate certain services within your ongoing series. Our large and dedicated pet care team is typically able to meet all service requests, but in rare cases, such as limited staffing during peak times, there could be exceptions.

If a service cannot be accommodated, you will be notified well in advance via email, just as you are notified about confirmed bookings. Essentially, by scheduling an ongoing series and us making those services available to our team, we are informally committing to meeting your needs as best we can. Rest assured, we strive to provide consistent and reliable care for your pets at all times.

How do I schedule an ongoing series?

To schedule an ongoing series, go to My Schedule and click on Request Service, just as you would for any other service request. When you reach the Dates section of the form, be sure to check the box labeled [Ongoing (no end date)]. This will disable the “End Date” field, indicating to the system that the services should be scheduled indefinitely. To learn more, click here.

What if the series I want to schedule is inconsistent, like with different time blocks on different days?

For an inconsistent schedule, you’ll need to set up multiple separate series instead of just one. For example, if you need services at 9:00 AM on Mondays but 4:00 PM on Fridays, you would create one ongoing series for Mondays at 9:00 AM and another ongoing series for Fridays at 4:00 PM. Similarly, if the services vary by frequency (e.g., daily on weekdays but only once on weekends), you can schedule separate series for each distinct pattern. By setting up separate series, you can ensure the schedule aligns perfectly with your unique needs. If you need assistance with scheduling, click here or feel free to contact us.

How do I change the details of an existing ongoing series?

To make any changes to a current ongoing series, please complete the steps below:

  1. Log in to your client account.
  2. Go to the main menu Screen Shot 2022 09 01 at 12.58.36 PM and click on My Schedule.
  3. Above the Month View of the calendar, click on Ongoing Series and select the active series you wish to modify.
  4. In the pop-up form that appears, locate the fields you want to update (e.g., service type, time block, etc.) and check the box next to each to enable changes.
  5. IMPORTANT: Towards the bottom of the form, find the Effective Date for Changes field and set it to the desired date.
  6. Once all changes are made, click Save at the bottom of the form.

Can I pause an ongoing series temporarily?

To “pause” an ongoing series, the best approach is to cancel the specific date range of services you don’t want on schedule. For guidance on how to cancel services, click here. Please note, this process does not cancel the active series; it just cancels the services you don’t need on schedule with us; the series is still active in the system

If you’re wishing to “pause til further notice,” and/or you aren’t sure when you want to restart with us, it’s best to then cancel the active ongoing series completely on the backend so that services don’t continue to auto-schedule. Please contact us and we’ll be happy to assist with this.

How do I cancel an existing ongoing series?

If you are referring to cancelling an entire active series of services on the backend, please contact us and we’ll be happy to assist. However, if you are referring to just cancelling a set of services within a series (but still want to keep the series intact/active, just at a later date), then just cancel the services you don’t want on the schedule. For help with cancelling services, click here.

Does the system automatically skip holidays in an ongoing series?

No, the system does not automatically skip holidays if the scheduled days in your series fall on those dates. If you wish to exclude services on specific holidays, you’ll need to manually cancel them from the schedule. For help with cancelling services, click here.

How do I schedule additional services outside of my ongoing series without affecting the series?

It’s easy to schedule additional services without impacting your ongoing series! Simply schedule those extra services as standalone requests. For help, click here. These additional bookings will remain separate from your ongoing series and won’t interfere with its schedule.

How do I cancel a service within a series without affecting the whole series?

It’s very easy to cancel a service or set of services within a greater series without impacting the series itself! All you have to do is just locate that service(s) on schedule and submit a cancellation request. For help, click here.

Is there special pricing or a discount for scheduling an ongoing series of services with you?

While we don’t offer special pricing or discounts specifically for ongoing series, we are committed to providing exceptional value and care with every single pet service. Our pricing reflects the high-quality, personalized attention your pets receive from our dedicated team.

To learn more about our services and pricing, we invite you to visit our individual service pages: Dog Walking, Pet Sitting, Cat Sitting. There, you’ll find detailed information about what each service includes and how we can best meet your needs.

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By signing this agreement, you confirm that you’ve read, understood, and agreed to the policies below. Your signature also allows us to add your email to our mailing list (you can change your preferences anytime).

Key Terms
– Client = You
– Company = Hands N Paws
– Team Member(s) = Our pet care professionals

Emergency Care Policy
You’re responsible for providing emergency instructions and medical details for your pet. Otherwise, we’ll contact your vet or an emergency clinic in case of an emergency. Team Members may make urgent care decisions (excluding euthanasia) if immediate action is needed. You’re responsible for any veterinary costs, and Hands N Paws isn’t liable for circumstances beyond our control.

Home Access Policy
A lockbox with a spare key is required to ensure we can access your home. Garage or keypad codes are okay but don’t replace the need for a lockbox. Provide clear access instructions in your account notes. If entry is complicated, email us a video walkthrough to avoid delays. Our priority is your pets, not troubleshooting access!

Cancellation Policy
We get it—plans change! Here’s our policy:
– 48+ hours notice: 100% refund as Account Credit.
– 24-48 hours notice: 50% refund as Account Credit.
– Less than 24 hours: No refund.
Refunds are issued as Account Credits and auto-apply to your next invoice.

Safe & Sanitary Environment
You understand and agree that the environment in which we provide services is reasonably sanitary and safe. If we determine that your home is unsanitary or unsafe, we’ll let you know and take appropriate action, which may include stopping services.

Service Termination Policy
In rare cases, if we believe there’s a serious danger to the health or safety of our Team Members or your pets, we may terminate services during a scheduled period. If this happens, you agree to cover the cost of boarding your pet or arranging alternative care until you return. We’ll do our best to notify you and/or your emergency contacts in these situations.

Third-Party Access Policy
You’re responsible for letting us know if anyone else will have access to your home during the scheduled services. Hands N Paws is not liable for any loss, expense, or damage caused by third parties entering your home during this time.

Vaccination, Licensing & ID Policy
Before services begin, all pets must:
– Be up-to-date on vaccinations and local licensing.
– Wear an ID tag with your contact info or be microchipped for identification.

Pet Safety Policy
For everyone’s safety, dogs must remain leashed during walks. Off-leash walks are strictly prohibited.

Accurate Pet Information Policy
Keep your pet’s info in your account accurate and up-to-date. Every three months, you’ll be prompted to review and confirm your pet’s details before being able to request services. Hands N Paws isn’t responsible for issues caused by outdated or incorrect information.

Provide Visuals Policy
For complex routines or home entry instructions, please record a video and email it to us. A visual guide helps us better understand your needs and ensures smooth service delivery.

Flexible Arrival Times
Services are scheduled within a two-hour arrival window to accommodate travel and other clients. While we’ll do our best to meet your preferred times, exact arrival times can’t be guaranteed.

Trial Visits
For extended pet care (e.g., vacation services), we require a Trial Visit while you’re still in town. This helps ensure your pet is comfortable with our team before committing to long-term care.

Service Request Approval & Availability
We do our best to accommodate all requests, but approval depends on Team Member availability. After submitting a request, you’ll receive an email confirmation or declination within 48 hours. If declined, we’ll work with you to explore alternatives.

Communication Policy
Team Members will update you on your pet’s care through post-service journal entries in your account. If they have urgent questions during a service, they’ll call you using the number on file. If you receive a Team Member’s personal number, please don’t use it freely. Keep all communication in your account by responding to journals, updating service notes, or, if needed, contact our main office.

Team Appreciation
Our Team Members work hard to care for your pets, and a little appreciation goes a long way! Feel free to leave kind journal comments, rate services, or tip for exceptional care. It means the world to us!

Meet N Greets
A Meet N Greet is required before starting services to ensure we understand your pet’s needs and provide the best care.
– Virtual Meet N Greets: Free.
– In-Person Meet N Greets: $50.
New Clients can schedule at *www.myhandsnpaws.com*; Existing Clients can book through their account.

Pricing & Surcharges
Visit *www.myhandsnpaws.com* for the most up-to-date pricing. Additional fees may apply in certain situations:
– Last-Minute Services: $15 for requests made within 24 hours.
– Holiday Services: $20 per service on major holidays.
– Additional Pets: $7 per pet beyond the first two.
– Service Adjustments: Fees may apply if additional time or tasks are required.

Payment & Billing
We accept all major credit/debit cards (Visa, Mastercard, Amex, Discover). A valid card must be stored securely in your account.
– Ongoing Services: Auto-charged every Friday for the previous week’s services.
– One-Time Services: 50% deposit charged upon confirmation; the rest is due by the last service date (auto-charged).
– Declined Payments: You’ll be notified immediately and have 24 hours to resolve it. A 10% late fee (minimum $20) applies after a second declined attempt.

Contract Terms
This agreement starts when you sign it and continues until either of us ends it. You can book additional services online anytime, depending on availability. By signing, you authorize Hands N Paws to enter your home and care for your pets without needing extra contracts for confirmed bookings.

Thanks for trusting Hands N Paws with your furry family! 🐾