Adding & Updating Pet Information

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Click on the question below to find the answer!

How do I provide you with information on my pets?

You can add all your pet’s information directly into your client account! Please provide as much information and detail as possible so that we can ensure the best possible care for your fur baby.

To add your pet information, please complete the steps below:

  1. Login to your client account.
  2. In the main menu, go to Petcare > My Pets.
  3. Begin filling out the fields such as your pet’s name, gender, breed, etc. Make sure to be detailed and try not to miss any fields/questions!
  4. Once you’re done with each section, click Screenshot 2023 05 16 at 11.38.28 PM at the bottom to be directed to the next section. 
  5. Once you get to the bottom of the form, click Save.
  6. *If you’d like to add another pet, click Screenshot 2023 05 16 at 11.41.00 PM at the top of the screen and fill out the form accordingly following steps 3-5.

Please note: We conduct work solely on the basis of the pet care information that’s detailed in your pet profiles under My Pets. Therefore, it’s important to keep your pet profile information as updated and thorough as possible. This will ensure that our team members are able to provide high-quality, consistent care every single time we look after your pets.

How do I edit my pet information?

To edit/update any current pet information, please complete the steps below:

  1. Login to your client account.
  2. In the main menu, go to Petcare > My Pets.
  3. Locate the pet profile you’d like to edit/update and click the Screenshot 2023 05 16 at 11.55.50 PM icon off to the right.
  4. Make updates wherever necessary and then click Screenshot 2023 05 16 at 11.42.06 PM at the bottom of the page.

Do I have to edit my pet information once I add it once?

We strongly recommend regularly reviewing and updating your pet’s information unless their routine remains unchanged. This is crucial because our team relies on the details available in your account to provide services. Without comprehensive and current information, it becomes challenging to deliver the specific services your pet needs.

To learn more about how to edit and update pet information, refer to the outlined steps in the questions above.

Can I provide updates about my pet through journal comments or handwritten notes?

It is essential to update your pet’s care information directly in your pet’s profile within your client account (adhering to the steps above for doing so). This method ensures that ALL team members can access the updated information, maintaining consistent care across different service providers from our team. Journal comments are only visible to the specific individual who performed and recorded the service, which can lead to information gaps if another team member steps in. Similarly, while leaving handwritten notes or texting individual team members might seem convenient, these updates are not visible to the entire team. This can lead to miscommunications and inconsistencies in your pet’s care, considering we work as an a team unit to care for our clients. So, to ensure seamless service and communication, please keep updates and information consolidated to your pet’s information in your client account.

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By signing this agreement, you confirm that you’ve read, understood, and agreed to the policies below. Your signature also allows us to add your email to our mailing list (you can change your preferences anytime).

Key Terms
– Client = You
– Company = Hands N Paws
– Team Member(s) = Our pet care professionals

Emergency Care Policy
You’re responsible for providing emergency instructions and medical details for your pet. Otherwise, we’ll contact your vet or an emergency clinic in case of an emergency. Team Members may make urgent care decisions (excluding euthanasia) if immediate action is needed. You’re responsible for any veterinary costs, and Hands N Paws isn’t liable for circumstances beyond our control.

Home Access Policy
A lockbox with a spare key is required to ensure we can access your home. Garage or keypad codes are okay but don’t replace the need for a lockbox. Provide clear access instructions in your account notes. If entry is complicated, email us a video walkthrough to avoid delays. Our priority is your pets, not troubleshooting access!

Cancellation Policy
We get it—plans change! Here’s our policy:
– 48+ hours notice: 100% refund as Account Credit.
– 24-48 hours notice: 50% refund as Account Credit.
– Less than 24 hours: No refund.
Refunds are issued as Account Credits and auto-apply to your next invoice.

Safe & Sanitary Environment
You understand and agree that the environment in which we provide services is reasonably sanitary and safe. If we determine that your home is unsanitary or unsafe, we’ll let you know and take appropriate action, which may include stopping services.

Service Termination Policy
In rare cases, if we believe there’s a serious danger to the health or safety of our Team Members or your pets, we may terminate services during a scheduled period. If this happens, you agree to cover the cost of boarding your pet or arranging alternative care until you return. We’ll do our best to notify you and/or your emergency contacts in these situations.

Third-Party Access Policy
You’re responsible for letting us know if anyone else will have access to your home during the scheduled services. Hands N Paws is not liable for any loss, expense, or damage caused by third parties entering your home during this time.

Vaccination, Licensing & ID Policy
Before services begin, all pets must:
– Be up-to-date on vaccinations and local licensing.
– Wear an ID tag with your contact info or be microchipped for identification.

Pet Safety Policy
For everyone’s safety, dogs must remain leashed during walks. Off-leash walks are strictly prohibited.

Accurate Pet Information Policy
Keep your pet’s info in your account accurate and up-to-date. Every three months, you’ll be prompted to review and confirm your pet’s details before being able to request services. Hands N Paws isn’t responsible for issues caused by outdated or incorrect information.

Provide Visuals Policy
For complex routines or home entry instructions, please record a video and email it to us. A visual guide helps us better understand your needs and ensures smooth service delivery.

Flexible Arrival Times
Services are scheduled within a two-hour arrival window to accommodate travel and other clients. While we’ll do our best to meet your preferred times, exact arrival times can’t be guaranteed.

Trial Visits
For extended pet care (e.g., vacation services), we require a Trial Visit while you’re still in town. This helps ensure your pet is comfortable with our team before committing to long-term care.

Service Request Approval & Availability
We do our best to accommodate all requests, but approval depends on Team Member availability. After submitting a request, you’ll receive an email confirmation or declination within 48 hours. If declined, we’ll work with you to explore alternatives.

Communication Policy
Team Members will update you on your pet’s care through post-service journal entries in your account. If they have urgent questions during a service, they’ll call you using the number on file. If you receive a Team Member’s personal number, please don’t use it freely. Keep all communication in your account by responding to journals, updating service notes, or, if needed, contact our main office.

Team Appreciation
Our Team Members work hard to care for your pets, and a little appreciation goes a long way! Feel free to leave kind journal comments, rate services, or tip for exceptional care. It means the world to us!

Meet N Greets
A Meet N Greet is required before starting services to ensure we understand your pet’s needs and provide the best care.
– Virtual Meet N Greets: Free.
– In-Person Meet N Greets: $50.
New Clients can schedule at *www.myhandsnpaws.com*; Existing Clients can book through their account.

Pricing & Surcharges
Visit *www.myhandsnpaws.com* for the most up-to-date pricing. Additional fees may apply in certain situations:
– Last-Minute Services: $15 for requests made within 24 hours.
– Holiday Services: $20 per service on major holidays.
– Additional Pets: $7 per pet beyond the first two.
– Service Adjustments: Fees may apply if additional time or tasks are required.

Payment & Billing
We accept all major credit/debit cards (Visa, Mastercard, Amex, Discover). A valid card must be stored securely in your account.
– Ongoing Services: Auto-charged every Friday for the previous week’s services.
– One-Time Services: 50% deposit charged upon confirmation; the rest is due by the last service date (auto-charged).
– Declined Payments: You’ll be notified immediately and have 24 hours to resolve it. A 10% late fee (minimum $20) applies after a second declined attempt.

Contract Terms
This agreement starts when you sign it and continues until either of us ends it. You can book additional services online anytime, depending on availability. By signing, you authorize Hands N Paws to enter your home and care for your pets without needing extra contracts for confirmed bookings.

Thanks for trusting Hands N Paws with your furry family! 🐾